⚡5 Simple iPhone Automations to Try Today

Small actions create big results—and when you automate those actions, it’s even better. These iPhone automations, all built using the Shortcuts app, can help you stay organized, focused, and a few steps ahead every day. Best of all? They take just minutes to set up.

Morning Motivation Text

• Automation Idea: Start your day with a motivational message, sent straight to you when Sleep Focus turns off.

• Add the action: “Send Message.” Enter your phone number and your favorite motivational quote or affirmation (e.g., “You’ve got this. Let’s make today count ”). 

Work Mode Launcher

• Automation Idea: Automatically launch your work essentials the moment you arrive at your workspace.

• Add the action: Set your location (like your office or your favorite coffee shop) and add actions like turning on Do Not Disturb, opening your task manager or calendar app, and starting your focus playlist. 

Client Meeting Prep

• Automation Idea: Automatically pull up everything you need before a client call.

• Add actions like opening Zoom 10 minutes before start time, launching your notes app to the right client file, turning on Do Not Disturb, and even prompting a pre-written text or email to your client letting them know you are looking forward to the call (this also acts as a reminder to them).

End-of-Day Review

• Automation Idea: Wind down your workday with clarity by reviewing tasks and logging wins.

• Add the action: Set a weekday time like 5:30 PM and add actions like opening your task manager, prompting a journal entry in Notes or Notion, turning off your Work Focus, and starting an energizing playlist—perfect for a post-work walk or reset.

Bedtime Wind Down Reminder

• Automation Idea: Create an intentional nighttime routine that signals your brain it’s time to rest.

• Add actions like enabling Sleep Focus, dimming screen brightness, opening a calming app (like Calm or Apple Books), and sending a quick reminder to charge your phone and check tomorrow’s schedule.

These small efficiencies create big space. As a VA, I help clients build systems that support their flow—and some of the most powerful tools are already right in your pocket. If you’ve been feeling scattered or stretched thin, a few well-placed automations might be the refresh your routine’s been waiting for. If you’re unsure what to automate or where to begin, send me a message and I’d love to help!